ClearPath Agency

Add-ons Business systems

Add-ons: what else we build

Beyond the website: things we've built for Sydney businesses that you can add to yours.

Priced per job, fixed before we start.

Once we've read your brief, we send the fixed price in writing before any work starts.

Send the briefSee the work

Flagship For trades and builders

A business operating system for your trade

Every job from first enquiry to final payment, in one system built around how your jobs actually run. Not a generic tool you bend your business to fit.

Who it's for

Trade businesses and small-to-medium builders who quote, book and install their own jobs, and want one system the office, the crew and the customer all use.

How we build it

  1. We map how your jobs run today, from first enquiry to final payment.
  2. We build it in stages, starting with the part that costs you the most time.

Price

Portal from$15,000 + GST

by application, after a scoping block

How a Portal build works
Send the brief for thisSee the page for builders and trade operators

What's in it

  • Every job moves through the same steps: lead, quote, deposit, production, install, sign-off and final payment
  • Leads from your web form, email and calls read into a draft job for you to confirm
  • Quotes priced from your own rate card and reviewed before they go out, with costs and margins only the owner sees
  • A quote can't go out before the selections are confirmed, and a job can't close before the progress payment is in. The owner can override, with a reason
  • Install bookings that skip the days your factory is closed
  • Customers accept quotes and sign variations and completion with a finger on their phone
  • Numbered invoices for each milestone, paid by card online
  • Customers track their job from a link, with no login
  • A ranked list each morning of what needs the owner, plus automatic chasers for unpaid invoices and open quotes

Built for: a stair builder

Flagship For teams with rosters

A staff and HR hub

Hiring, onboarding, rosters, timesheets, leave, certificates and training in one place, with a phone view for every staff member.

Who it's for

Multi-site operators with rostered staff, such as childcare and OSHC services, where managers spend too long chasing paperwork.

How we build it

  1. We map how hiring, rostering and pay run today, and where the paperwork piles up.
  2. We build it in stages, starting with the part that costs you the most time.

Price

Portal from$15,000 + GST

by application, after a scoping block

How a Portal build works
Send the brief for thisSee the page for multi-site childcare operators

What's in it

  • A recruitment pipeline from job ad to hire, fed by the careers page on your website
  • A new hire becomes a staff member with an onboarding pack and an invite, and offboarding is handled when someone leaves
  • Rosters checked against staff-to-child ratios
  • Timesheets approved in bulk and exported, with payroll kept in sync
  • Leave, pay and expenses in a self-service portal on each staff member's phone
  • Required certificates for each role, with alerts before they expire
  • Training courses with quizzes, available on each staff member's phone
  • Staff sign in on a tablet kiosk with a PIN

Built for: a multi-site childcare operator

Add-ons 1 of 4

Win more enquiries

Get found, show a price up front, and answer every enquiry the moment it arrives.

Instant price calculator

Visitors see a realistic price before they call, and their choices pre-fill the quote form.

  • Prices come straight from your own price list, so the site never goes out of date
  • Shows the assumptions behind every range
  • For childcare, shows parents what they'd pay after the Child Care Subsidy

Built for: a stair builder and a multi-site childcare operator

  • A stair builder's pricing page
  • A childcare operator's fee calculator

Enquiry funnel with an instant branded reply

Every enquiry gets a branded reply straight away, lands in your inbox or CRM, and nothing slips through.

  • Replies to the enquirer straight away, in your branding, with the details they need
  • Sends each enquiry to the right inbox, or straight into your CRM
  • Keeps different kinds of enquiry apart, so a school partner never gets parent emails

Built for: a multi-site childcare operator and a law firm

Automated nurture emails

New enquiries get a friendly series of follow-up emails that stops when they book or unsubscribe.

  • Starts on the day the enquiry arrives
  • Stops by itself when the family enrols or unsubscribes

Built for: a multi-site childcare operator

Local search pages

A useful page for each service and suburb you cover, so locals find you on Google and in AI answers.

  • A page for each suburb you serve
  • Pages for each service, and for each kind of client you work with
  • A plain summary of your business that AI assistants can read

Built for: an early learning centre, a school-readiness centre and a law firm

Add-ons 2 of 4

Run the business

Forms and reminders that keep the paperwork moving, with you still making the calls.

Online enrolment and application forms

Customers complete the paperwork online, documents and all. You get a tidy PDF and a status they can check.

  • Takes families through enrolment one step at a time
  • Flags a missing Child Care Subsidy before it costs the family full fees
  • Produces a branded PDF, plus a status page the family can check

Built for: a multi-site childcare operator

Owner's morning brief and automatic chasers

One short email each morning about what needs you, plus automatic reminders for unpaid invoices, quotes and expiring licences.

  • One ranked list of what needs you today, instead of five pages to check
  • Chases unpaid invoices and follows up open quotes
  • Warns you before a licence or insurance runs out

Built for: a stair builder and a multi-site childcare operator

Add-ons 3 of 4

Your team

Hiring and hours, on the phone your staff already carry.

Careers page and applicant pipeline

Post a job with one tick. Applicants upload a CV and land on your hiring board with a fit summary.

  • Puts the job on your website the moment you tick the box
  • Takes CV uploads, with spam protection
  • Adds a short fit summary to each applicant, for you to read and decide

Built for: a multi-site childcare operator

On-site sign-in and job costing

Staff sign in with a PIN on arrival, and their hours land on a timesheet and against the job.

  • Staff sign in with a PIN when they arrive and sign out when they leave
  • Shows who's on site right now
  • The weekly timesheet shows what to pay and what each job really cost in labour

Built for: a stair builder

Add-ons 4 of 4

AI that does the write-up

AI inside your own tools that writes up calls and meetings, so your team doesn't have to.

AI call and enquiry assistant

Calls and messages are summarised, sorted by intent and turned into a task or enquiry, with a follow-up sent to the caller.

  • Logs each call the AI receptionist takes, with a summary, matched to the right location
  • Turns the call into an enquiry or a task, and sends the caller a follow-up
  • Puts calls, enquiries, tickets and parent messages in one inbox

Built for: a multi-site childcare operator

AI meeting minutes

Record the meeting and get the summary, decisions and proposed to-dos to approve. Nothing is added without you.

  • Keeps recording if you move to another page mid-meeting
  • Lists each decision with the quote behind it
  • Flags things you discussed but never wrote down

Built for: a multi-site childcare operator's leadership team

Start here

Want one of these? Send the brief.

Name the add-on, or just the problem it would fix. We reply within one business day and, if it's worth doing, send a fixed price in writing.

Send the brief
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